Your September Bookkeeping Checklist from LadyTech
Fall is in the air—pumpkin spice, cozy sweaters… and the sound of small business owners everywhere quietly panicking about year-end taxes.
But here’s the thing: December doesn’t have to be chaos.
With a little planning now, you can stroll into tax season with confidence instead of caffeine-fueled panic. LadyTech is here to make this process painless (dare we say… even fun?).
So grab your favorite fall beverage, and let’s dive into your September Bookkeeping Checklist.
Step 1: Clean Up Your Books
Think of this as your business version of fall cleaning. Before you can plan ahead, you need a clear picture of where you stand.
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Reconcile all your bank and credit card accounts in QuickBooks.
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Categorize uncategorized transactions—no more mystery expenses hanging out in limbo.
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Double-check that your income and expense accounts are accurate.
Pro tip: If you’ve been meaning to catch up on old receipts, now’s the time. Use LadyTech’s secure Keeper portal to upload tax forms and other documents directly. It’s safe, simple, and keeps everything in one place.
Upload your documents here.
Step 2: Schedule Your Monthly Meeting
If you only meet with your bookkeeper once or twice a year, you’re missing out on one of the best business tools you have.
At LadyTech, we recommend meeting at least once a month to review your financials, make sure your quarterly requirements are on track, and check in on your goals.
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Look at where you are compared to your annual goals.
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Make adjustments while there’s still time to impact this year’s results.
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Ask questions about write-offs, payroll planning, or tax-saving strategies.
Don’t wait until tax season to talk to your bookkeeper—schedule your meeting today:
Book your monthly meeting.
💼 Step 3: Gather Tax Documents Early
Future You will be so thankful you did this now instead of in December.
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Verify your vendor info is up to date for 1099 reporting.
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Track down missing receipts or invoices.
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Keep copies of big purchases and equipment expenses handy.
This is also a good time to confirm that your payroll data is accurate—especially if you use QuickBooks Payroll. You don’t want to scramble later to correct W-2s.
Step 4: Review Your Budget & Forecast
September is the perfect moment to pause and look at your bigger picture.
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How close are you to your revenue goals?
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Are there any surprise expenses throwing off your budget?
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Can you cut unnecessary costs before the year ends?
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Are there smart investments you can make before December 31 for tax benefits?
LadyTech can help you analyze this data and create a simple, actionable plan. (No confusing jargon—just clear steps forward.)
Step 5: Plan for Quarterly & Year-End Deadlines
Here’s what’s coming up on the calendar:
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Q3 estimated taxes are due October 15
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Year-end filing prep begins in October
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Tax extensions from earlier this year are due October 15
Mark these dates, and make sure your books are tidy before they sneak up on you.
Step 6: Set Yourself Up for a Stress-Free December
The best way to prevent a year-end meltdown is to stay consistent. Automate what you can, delegate what you don’t enjoy, and build regular check-ins into your routine.
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Use QuickBooks to schedule automated reports—like monthly profit & loss or weekly cash flow.
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Let LadyTech handle the bookkeeping, payroll, and admin tasks that pull your focus away from what you love doing.
The goal is simple: clear books, clear mind, thriving business.
The Bottom Line
You don’t have to dread tax season.
By using September to clean up your books, organize your documents, and plan ahead, you can avoid the stress that so many small businesses feel in December.
LadyTech is here to take the complexity off your plate so you can get back to doing what you love—running your business and living your passion.
Let’s get your books and your business ready for a strong finish to 2025.
Book your September meeting now.
