Bookkeeping may not be everyone’s favorite part of running a business, but with QuickBooks Online (QBO), you can simplify and streamline many of the most time-consuming tasks. By using these tips, you can make QBO work even smarter for you, helping you stay organized, save time, and focus on what you do best.
1. Customize and Automate Your Reports
Custom reports give you a clear picture of your business’s health by showing exactly the information you need. You can also set up automated delivery schedules for these reports, so you and your team can receive weekly cash flow summaries or monthly profit and loss updates without manually running them.
2. Simplify Transactions with Bank Rules
Bank rules allow QuickBooks to automatically categorize repetitive transactions based on criteria you set up. For example, you can set rules for regular expenses like rent or vendor payments so QBO can recognize and categorize them correctly each time.
3. Use Batch Transactions to Save Time
Batch processing allows you to enter or edit multiple transactions at once, making it a major timesaver if you’re invoicing several clients or recording multiple expenses.
4. Use Keyboard Shortcuts
QuickBooks has a set of keyboard shortcuts that can streamline your workflow. Instead of constantly switching between your keyboard and mouse, shortcuts let you navigate quickly and reduce the time spent on repetitive actions.
5. Automate Invoices and Payment Reminders
Automated invoicing can help you stay on top of billing without manual effort. QuickBooks lets you set up recurring invoices for clients who use your services regularly, and you can also set up automatic payment reminders.
6. Integrate with Other Apps
QuickBooks Online integrates with a variety of other business apps to centralize your workflow in one place. From CRM software to inventory management and time-tracking, these integrations mean you can manage different parts of your business through QBO.
7. Make Use of the Mobile App
The QBO mobile app is perfect for staying connected to your business’s finances, even when you’re on the move. You can record expenses, capture receipts, and even send invoices directly from your mobile device.
Ready to Take Your Bookkeeping to the Next Level?
At LadyTech Consulting, we’re dedicated to helping businesses thrive. Our expert bookkeeper, Teresa, is passionate about empowering entrepreneurs to focus on what they love. With her expertise, you can trust that your finances are in good hands.
Ready to get started? Schedule a consultation with Teresa today and discover how QuickBooks Online can be tailored to your unique business needs. Teresa is the bookkeeper who takes care of the “other stuff” so you can focus on your business’s success.
